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Evidence Guide: CUACNM601 - Manage collection maintenance and preservation procedures

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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CUACNM601 - Manage collection maintenance and preservation procedures

What evidence can you provide to prove your understanding of each of the following citeria?

Review and update maintenance and preservation procedures

  1. Assess care and maintenance needs of specific collections based on knowledge of requirements of different types of materials
  2. Assess the need for, and organise appropriate access to, specialist expertise
  3. Ensure that where applicable, preservation procedures comply with organisational digital preservation policy
  4. Review and update policies, systems and procedures for the care, maintenance and preservation of material, anticipating and responding to problems and challenges that may arise
  5. Incorporate organisational priorities and constraints when developing new and revising existing procedures
  6. Communicate maintenance and preservation procedures to relevant staff
Assess care and maintenance needs of specific collections based on knowledge of requirements of different types of materials

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the need for, and organise appropriate access to, specialist expertise

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure that where applicable, preservation procedures comply with organisational digital preservation policy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and update policies, systems and procedures for the care, maintenance and preservation of material, anticipating and responding to problems and challenges that may arise

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate organisational priorities and constraints when developing new and revising existing procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate maintenance and preservation procedures to relevant staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish risk-management strategies and procedures

  1. Identify key risk factors for collections, including digital collections, and assess organisational capability to address risk
  2. Develop appropriate risk-management strategies to prevent or minimise loss or damage in key areas, including the digital environment
  3. Develop appropriate migration strategies to ensure preservation of data
  4. Implement strategies, anticipating and responding to problems and challenges that may arise
Identify key risk factors for collections, including digital collections, and assess organisational capability to address risk

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop appropriate risk-management strategies to prevent or minimise loss or damage in key areas, including the digital environment

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop appropriate migration strategies to ensure preservation of data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement strategies, anticipating and responding to problems and challenges that may arise

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate effectiveness of collection maintenance and preservation procedures

  1. Instigate systems for regularly monitoring collection maintenance and preservation procedures
  2. Monitor procedures and their implementation to identify aspects needing attention
  3. Assess the application of safe and secure work practices and take action to address problems that arise
  4. Contribute to monitoring the collection development and digital preservation policies of the organisation
  5. Consult with colleagues on a regular basis to obtain feedback on maintenance and preservation procedures
  6. Use feedback and outcomes of regular monitoring of staff performance and activities to improve procedures and to identify opportunities for own professional development
Instigate systems for regularly monitoring collection maintenance and preservation procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor procedures and their implementation to identify aspects needing attention

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the application of safe and secure work practices and take action to address problems that arise

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to monitoring the collection development and digital preservation policies of the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with colleagues on a regular basis to obtain feedback on maintenance and preservation procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use feedback and outcomes of regular monitoring of staff performance and activities to improve procedures and to identify opportunities for own professional development

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Review and update maintenance and preservation procedures

1.1 Assess care and maintenance needs of specific collections based on knowledge of requirements of different types of materials

1.2 Assess the need for, and organise appropriate access to, specialist expertise

1.3 Ensure that where applicable, preservation procedures comply with organisational digital preservation policy

1.4 Review and update policies, systems and procedures for the care, maintenance and preservation of material, anticipating and responding to problems and challenges that may arise

1.5 Incorporate organisational priorities and constraints when developing new and revising existing procedures

1.6 Communicate maintenance and preservation procedures to relevant staff

2. Establish risk-management strategies and procedures

2.1 Identify key risk factors for collections, including digital collections, and assess organisational capability to address risk

2.2 Develop appropriate risk-management strategies to prevent or minimise loss or damage in key areas, including the digital environment

2.3 Develop appropriate migration strategies to ensure preservation of data

2.4 Implement strategies, anticipating and responding to problems and challenges that may arise

3. Evaluate effectiveness of collection maintenance and preservation procedures

3.1 Instigate systems for regularly monitoring collection maintenance and preservation procedures

3.2 Monitor procedures and their implementation to identify aspects needing attention

3.3 Assess the application of safe and secure work practices and take action to address problems that arise

3.4 Contribute to monitoring the collection development and digital preservation policies of the organisation

3.5 Consult with colleagues on a regular basis to obtain feedback on maintenance and preservation procedures

3.6 Use feedback and outcomes of regular monitoring of staff performance and activities to improve procedures and to identify opportunities for own professional development

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Review and update maintenance and preservation procedures

1.1 Assess care and maintenance needs of specific collections based on knowledge of requirements of different types of materials

1.2 Assess the need for, and organise appropriate access to, specialist expertise

1.3 Ensure that where applicable, preservation procedures comply with organisational digital preservation policy

1.4 Review and update policies, systems and procedures for the care, maintenance and preservation of material, anticipating and responding to problems and challenges that may arise

1.5 Incorporate organisational priorities and constraints when developing new and revising existing procedures

1.6 Communicate maintenance and preservation procedures to relevant staff

2. Establish risk-management strategies and procedures

2.1 Identify key risk factors for collections, including digital collections, and assess organisational capability to address risk

2.2 Develop appropriate risk-management strategies to prevent or minimise loss or damage in key areas, including the digital environment

2.3 Develop appropriate migration strategies to ensure preservation of data

2.4 Implement strategies, anticipating and responding to problems and challenges that may arise

3. Evaluate effectiveness of collection maintenance and preservation procedures

3.1 Instigate systems for regularly monitoring collection maintenance and preservation procedures

3.2 Monitor procedures and their implementation to identify aspects needing attention

3.3 Assess the application of safe and secure work practices and take action to address problems that arise

3.4 Contribute to monitoring the collection development and digital preservation policies of the organisation

3.5 Consult with colleagues on a regular basis to obtain feedback on maintenance and preservation procedures

3.6 Use feedback and outcomes of regular monitoring of staff performance and activities to improve procedures and to identify opportunities for own professional development

Evidence of the ability to:

manage care and maintenance procedures to meet specific collection and organisational needs

systematically review and monitor the organisation’s policies and procedures for collection care, maintenance and preservation

apply organisation’s collection development policies and procedures, particularly the digital preservation policy

evaluate the care and maintenance procedures of specific collections

interact with colleagues and specialist experts on development issues, as required, to complement own skill set

pursue opportunities for own professional development regarding new and emerging trends in maintenance and preservation procedures and strategies

model due diligence and professionalism in complex judgements and decisions.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

detail strategies for the storage, display, preservation and conservation of different types of information materials

identify risk factors for different types of information materials

describe the nature of cooperative arrangements that exist between information services providers in relation to collection care and maintenance

analyse issues that affect the care, maintenance and preservation of specific types of information materials, both print and electronic

identify copyright, moral rights and intellectual property issues that affect collection care and management

review organisational collection development policies on the care, maintenance and preservation of specific information collections

describe cultural protocols that impact on collection care and management

discuss the purposes and objectives of existing digital preservation policies

discuss the benefits and limitations of digital preservation.